Student Records
Student Records
Student Records maintains the privacy, security and integrity of students' academic records.
All students have one academic record at Ryerson*. It is the official record of:
- all courses taken and grades earned at Ryerson (day school and through Continuing Education), and
- credits granted (transfer, challenge, etc.)
Official Transcripts
Students are eligible to receive transcripts of their academic results or to have these results forwarded to third parties, such as educational institutions, professional associations and employers.
Students may request a Transcript online at
It is essential that students keep Ryerson informed of any changes to their name, permanent home and/or mailing address, and phone number.
Name Changes
If a student legally changes their name, or their name is incorrect or incomplete in Ryerson's records, it is the student's responsibility to notify Ryerson as soon as possible.
The name on the Ryerson record is the name that will appear on the student's transcript and on their graduation document.
To change their name in Ryerson's records, students must submit the Personal Data Change Form, found online at the Office of the Registrar's Forms for Students page, to Student Records (c/o the Office of the Registrar Client Services located in the ServiceHub (opens in new window) in POD 150), along with supporting documentation in the form of:
- Certificate of Birth,
- Passport,
- Certificate of Marriage or Divorce, or
- Legal Name Change Certificate
Name changes cannot be submitted online through RAMSS or by Fax.
Graduation Name
The name on a student's Ryerson record will appear on their graduation document, unless the student notifies Ryerson of any changes they wish to make. Graduating students have the option to include a middle name to appear only on their graduation document. For this, students must submit a Personal Data Change form with supporting documentation. For example, Ethan Chan could request Ethan Jacob Chan to appear on his degree document. All requests must be submitted by the stated deadline - See Significant Dates. See above for the Name Change procedure.
Address Update
Students are required to inform Ryerson of a change of address each time they move so that they can receive timely and important information that is mailed to them throughout the year. Students can confirm what address we have on file for them on RAMSS at RAMSS Support website (opens in new window) .
Phone Number Changes
It is important for students to keep Ryerson informed of their current phone number(s), so that they do not miss information which may be of an urgent nature. Students can update their phone number(s), through the RAMSS Student Centre. Detailed instructions are found on the RAMSS Support website (opens in new window) .
From time to time, students require an Official Confirmation Letter from Ryerson for an external organization.
Typical requests include:
- Confirmation of Graduation Status Letter that verifies that a student has officially graduated.
- Eligibility to Graduate Letter that verifies that a student has met all of their graduation requirements for their program, although they have not yet officially graduated.
- Jury Duty Letter
- Proof of Enrolment Letter that verifies that a student is currently or was previously enrolled in a program.
- Qualification Evaluation Council of Ontario (QECO), needed in the evaluation of teacher qualifications
- Transfer Credit Equivalency Letter that identifies courses from other institutions that were used to grant credit towards a Ryerson program or certificate.
Some types of letters require extensive research and verification of information. Processing time varies depending on the type of letter requested.
Students can use the "Request A Letter" service through RAMSS at
A graduation award document is an official university-issued document. As such, only one original award document may exist and it must reflect the student's true and correct personal legal/official name.
All reissued award documents will be produced using current Ryerson University graphics, printing standards and signatures. Graduates from Ryerson Polytechnic University, Ryerson Polytechnical Institute or Ryerson Institute of Technology will also have their graduation award document reissued under the name of Ryerson University.
Application form for Graduation Award Document Reissue is available on-line in the Office of the Registrar's Forms for Students page.
Types of Reissued Award Documents
| REPLACEMENT DOCUMENT | A replacement award document is requested when the original award document (degree/diploma/certificate) is lost, damaged, destroyed or stolen. A replacement is also requested if the graduate has had a legal/official name change since the time you graduated. In order to be eligible to receive a replacement document, graduates must submit their original award document. If the original award document is no longer in their possession, graduates must complete and submit a Ryerson University Statutory Declaration confirming that this is a true representation of the facts. If the request is due to a legal name change ,graduates must submit proper documentation to substantiate the name change. A replacement document is regarded as an original award document. The document will indicate the original conferred date and the replacement reissued date with the statement: "issued to replace original". |
| DUPLICATE DOCUMENT | A duplicate award document is requested when the graduate wishes/needs to have a copy of the original award document produced. The award document will indicate the original conferred date and the duplicate reissued date with the statement: "duplicate". |
| AMENDED DOCUMENT | An amended document is requested to reflect the new program title of the program from which you graduated (example, you graduated with a Bachelor of Applied Arts that has since changed to a Bachelor of Arts). An amended document request to reissue the award document under the name of Ryerson University (Applies to all alumni who graduated from Ryerson Institute of Technology, Ryerson Polytechnical Institute or Ryerson Polytechnic University). An amended award document is regarded as an original award document which will reflect the updated degree designation and/or program name. An amended award document will only be reissued if eligibility requirements are met. It will indicate the original conferred date and the amended reissued date with the statement: "issued to replace original". |
| CERTIFIED COPIES | To obtain certified photocopies of an award document, the graduate must make photocopies of their original award document and bring the copies they wish to have certified, with their original document, to ServiceHub (POD 150). There is a $20.00 fee (subject to change) for each certified copy requested. This service is available in-person only. |
The Degree Verification Service confirms graduation status for Ryerson Alumni.
website:
This online service relies on information available in our Student Administration System. There are students whose degree information may not be available in electronic format. This includes, but is not necessarily limited to, students who graduated prior to 1984.