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Financial Administration

We support all financial administration related to SRC activities, helping researchers maintain control over project expenses and monitor funding allocations.

Our Research Accounts Support Officer (RASO), assists researchers in managing the financial aspects of their projects effectively. Specifically, we can support requests related to:

  • account balances
  • expense eligibility inquiries
  • travel and research expense reimbursement
  • contract processing and payment for research assistants and research staff
  • vendor payments
  • other research finance related question 

Expense Reimbursements & Paying Vendors

Most financial administration occurs through 成人大片鈥檚 Financial Information System (FIS). To get started on the system, please see the requirements for Requesting System Access. 

If you require assistance with system access or login support, contact rufishelp@torontomu.ca.

Non-Travel Expenses

  1. Login to FIS
  2. Click 鈥淐reate Expense Report鈥�
    1. Change the approver to 鈥淪aatjian, Nirva鈥�
    2. Update the cost centre according to the cost centre to be charged
      1. Not sure about the cost centre? Contact The Creative School RASO
    3. Select 鈥淩eimbursement鈥� in the Expense Template field
  3. Click 鈥淣ext鈥�
  4. Enter the details of your expenses for reimbursement
  5. Click 鈥淣ext鈥�
  6. Review and update the cost centre information for each entry (the other fields can be left blank)
    1. For several lines you can 鈥淪elect All鈥� and click 鈥淯pdate Allocations鈥�
    2. Internal grant cost centers that start with a 鈥�3鈥� require the Employee/Course Field to be completed
  7. Click 鈥淎dd鈥� at the top in the Attachments field
  8. Attach all receipts 
    1. If you are missing receipts: complete the  (PDF file) Supplemental Receipt Form, including a signature from the department head
  9. Click 鈥淪ubmit鈥�, which will generate a barcode
  10. Click 鈥淓mail Receipts鈥� link under the barcode, which will automatically compose an email
  11. Click 鈥淪end鈥�

  1. Complete the  (PDF file) Travel Expense Form
  2. Login to FIS
  3. Click 鈥淐reate Expense Report鈥�
    1. Change the approver to 鈥淪aatjian, Nirva鈥�
      1. Not sure about the cost centre? Contact The Creative School RASO
    2. Update the cost centre according to the cost centre to be charged
    3. Select 鈥淒etailed Travel Exp鈥� in the Expense Template field
  4. Click 鈥淣ext鈥�
  5. Enter the details of your expenses
    1. All food-related expenses must be entered in the 鈥淧er Diem鈥� tab of this section, not the default 鈥渞eceipt-based expenses鈥� tab
    2. All mileage expense must be entered in the 鈥渕ileage鈥� tab of this section, not the default 鈥渞eceipt-based expenses鈥� tab
    3. If the receipt is in another currency: select 鈥渟how receipt currency鈥� at the bottom of the page. This will add a field to indicate receipt currency and exchange rate, and then it will calculate the cost in CAD automatically. The exchange rate entered must be the rate at the time of purchase. 
  6. Click 鈥淣ext鈥�
  7. Review and update the cost centre information for each entry (the other fields can be left blank)
    1. For several lines you can 鈥淪elect All鈥� and click 鈥淯pdate Allocations鈥�
    2. Internal grant cost centers that start with a 鈥�3鈥� require the Employee/Course Field to be completed
  8. Click 鈥淎dd鈥� at the top in the Attachments field
  9. Attach all receipts 
    1. If you are missing receipts: complete the  (PDF file) Supplemental Receipt Form
  10. Attach the completed Travel Expense Authorization Form and supporting documentation (registration confirmation, conference program, etc鈥�)
  11. Click 鈥淪ubmit鈥�, which will generate a barcode
  12. Click 鈥淓mail Receipts鈥� link under the barcode, which will automatically compose an email
  13. Click 鈥淪end鈥�

*If you are clearing travel expenses, ensure you have completed the  (PDF file) Travel Expense Form to be submitted with your expense report.

  1. Login to FIS
  2. Click 鈥淐reate Expense Report鈥�
    1. Change the approver to 鈥淪aatjian, Nirva鈥�
    2. Update the cost centre according to the cost centre to be charged
      1. Not sure about the cost centre? Contact The Creative School RASO
    3. Select 鈥淪cotia-Travel Clearing鈥� or 鈥淪cotia- Clearing鈥� in the Expense Template field, depending on the expenses
  3. Click 鈥淣ext鈥�
  4. Select the expenses you would like to clear
  5. Click 鈥淣ext鈥�
  6. Review and update the cost centre information for each entry (the other fields can be left blank)
    1. For several lines you can 鈥淪elect All鈥� and click 鈥淯pdate Allocations鈥�
    2. Internal grant cost centers that start with a 鈥�3鈥� require the Employee/Course Field to be completed
  7. Click 鈥淎dd鈥� at the top in the Attachments field
  8. Attach all receipts
    1. If you are clearing travel expenses: attach the completed Travel Expense Authorization Form and supporting documentation (registration confirmation, conference program, etc鈥�)
    2. If you are missing receipts: complete the  (PDF file) Supplemental Receipt Form, including a signature from the department head
  9. Click 鈥淪ubmit鈥�, which will generate a barcode
  10. Click 鈥淓mail Receipts鈥� link under the barcode, which will automatically compose an email
  11. Click 鈥淪end鈥�

Invoices under $5000

If the invoice is for Professional Services:

  1. Complete the  (PDF file) Services Agreement Form with the appropriate details
  2. Share with the service provider, to be kept on file by the researcher
  3. Confirm with vendor if they have previously invoiced 成人大片
    1. If they have not previously invoiced 成人大片, share the (to be completed prior to invoice submission)
  4. Send invoice to The Creative School Raso (Nirva Saatjian, nirva.saatjian@torontomu.ca)

If the cost of services will exceed $5000, contact The Creative School RASO prior to confirming an agreement.

If the invoice is not for Professional Services

  1. Confirm with vendor if they have previously invoiced 成人大片
    1. If they have not previously invoiced 成人大片, share the (to be completed prior to invoice submission)
  2. Send invoice to The Creative School Raso (Nirva Saatjian, nirva.saatjian@torontomu.ca)
    1. Include details related to payment, such as the preferred cost centre for payment